Effective date: 1st day of May of 2022

www.wcra.ca (the “Site”) is owned and operated by Waterloo County Revolver Association (“WCRA”).

Purpose

The purpose of this privacy policy (this “Privacy Policy”) is to inform users of our Site, as well as members, former members, and guests of the WCRA of the following:

  1. The personal data we will collect,
  2. Use of collected data,
  3. Who has access to the data collected,
  4. How long we store personal data,
  5. How we protect your personal data,
  6. How to Modify or Delete the Data Collected
  7. Cookie policy
  8. What else you need to know about privacy at WCRA,
  9. Modifications to this privacy policy,
  10. Contact Information

This Privacy Policy applies in addition to the TERMS OF USE described down below.

Consent

By using our Site, users agree that they consent to:

  1. The conditions set out in this Privacy Policy;
  2. The conditions set out in the Terms of Use; and
  3. The collection, use, and retention of the data listed in this Privacy Policy

Personal Data We Collect

We only collect data that helps us achieve the purpose set out in this Privacy Policy. We will not collect any additional data beyond the data listed below without notifying you first.

When you visit and use our Site, we may automatically collect and store the following information:

  1. IP address,
  2. Location,
  3. Hardware and software details,
  4. Clicked links,
  5. Content,
  6. Cookies

We may also collect the following data when you perform certain functions on our Site including, but not limited to, submitting a membership application and/or registering for an event:

  1. Full name,
  2. Date of birth,
  3. Gender,
  4. Email address,
  5. Phone number,
  6. Address,
  7. Credit card information, and
  8. Other personal information like licenses, affiliations, memberships, references, employment, etc.

This data may be collected using the following methods:

  1. Website,
  2. Vendors widgets,
  3. Third party online services we use,
  4. Newsletters, and
  5. Payment processing

How We Use Personal Data

Data collected on our Site will only be used for the purposes specified in this Privacy Policy or indicated on the relevant pages of our Site. We will not use your data beyond what we disclose in this Privacy Policy.

The data we collect automatically is used for the following purposes:

  1. Management of the club,
  2. Marketing,
  3. Advertising,
  4. Regulatory & Compliance,
  5. Verification,
  6. Analytics

The data we collect when the user performs certain functions may be used for the following purposes:

  1. Management of the club,
  2. Regulatory and Compliance,
  3. Insurance,
  4. Legal,
  5. Identity and Eligibility Verification,
  6. Research,
  7. Marketing,
  8. Security Checks.

With whom your information is shared

We may disclose user data to any Board of Directors member of our organization who reasonably needs access to user data to achieve the purposes set out in this Privacy Policy or as a function of their role with the board.  In some instances, we use outside parties to administer various online activities on our behalf. This may involve the collection and use of personal information. In such cases, we ensure that the way in which any outside party collects and retains personal information conforms to our privacy policy.

We may store user data with the following third parties:

  1. QuickBooks,
  2. Membee,
  3. Google,
  4. Mailchimp,
  5. SmartWaiver,
  6. Microsoft,
  7. Other service providers as needed

We may store the following user data with the third parties mentioned above:

  1. Personal information,
  2. Payments,
  3. Financials,
  4. Identification

We may share user data with third parties for the following purposes:

  1. Technical Support,
  2. Maintaining records,
  3. Subscriptions / Membership,
  4. Implementations,
  5. Accounting, and
  6. Other purposes related to the administration and operation of the WCRA.

Third parties will not be able to access user data beyond what is reasonably necessary to achieve the given purpose.

Other Disclosures:

There may also be instances in which we are required by law to provide personal information without your consent. Such instances include emergency situations, or where required by governmental or other legal order.  Other than as indicated above, we will not sell, rent, share or otherwise make available your personal information to any outside parties without your consent.

ATTN: If you follow hyperlinks from our Site to another site, please note that we are not responsible for and have no control over their privacy policies and practices.

How Long We Store Personal Data

User data will be stored until the purpose the data was collected for has been achieved, and/or for as long as required by law in Canada and the Firearms Act.

How We Protect Your Personal Data

In order to protect your security, we use a strong browser encryption and store all of our data on servers in secure facilities based on North America. All data is only accessible to our Executive Board Members. Our Board Members are bound by strict confidentiality agreements and a breach of this agreement would result in the Board Member’s termination and legal prosecution.

While we take all reasonable precautions to ensure that user data is secure and that users are protected, there always remains the risk of harm. The Internet can be insecure at times and therefore, we are unable to guarantee the security of user data beyond what is reasonably practical.

How to Modify or Delete the Data Collected

If you would like your data to be deleted or modified in any way, please contact:

Board Of Directors, CLICK HERE.

Physical address: 2278 Snyder’s Rd E, Petersburg, ON N0B 2H0, CANADA

Mailing address: P.O. Box 37035, Stanley Park Mall PO, Kitchener ON. N2A 2H0, CANADA

ATTN: Contacting the BOD for data deletion will remove you from any active memberships, Keyfobs and access to the club without refund or credits being provided.

ATTN: Be aware that as a member, former member, match participant, or guest of the WCRA, your personal data MUST remain in our records and CANNOT be deleted for at least six (6) years from the date you cease to be an active member or guest of the WCRA. This is according to the Shooting Clubs and Shooting Ranges Regulations (SOR/98-212) of the FIREARMS ACT in Canada.

Cookie Policy

“Cookies” are simple text files that web browsers place on computer hard drives when sites are visited. Cookies cannot damage files, nor can they read information from a user’s hard drive. WCRA uses cookies to help us measure the number of visits, average time spent, page views, and other statistics relating to the use of our sites. As a convenience for users, where a username and password is used for access to any WCRA website, WCRA also uses cookies to remember non-personally identifiable user-names so that the need for multiple logins is eliminated.

Please note that certain features on our sites may not function if you do not accept cookies. Use of the WCRA site will require your acceptance of cookies in order to access the administrative functions of the system.

What else you need to know about privacy at WCRA

WCRA is committed to maintaining and protecting your privacy as a visitor to this website and/or as a member or former member of the WCRA. However, we remind you that the internet is not a secure medium. As such, your privacy cannot be guaranteed when you communicate online or otherwise visit any website. The nature of internet communications means that your communications may be susceptible to data corruption, interception, and delays. For more information about the terms of use of this website, CLICK HERE.

Modifications to this privacy policy

This Privacy Policy may be amended from time to time in order to maintain compliance with the law and to reflect any changes to our data collection process. When we amend this Privacy Policy we will update the “Effective Date” at the top of this Privacy Policy. We recommend that our users periodically review our Privacy Policy to ensure that they are notified of any updates. If necessary, we may notify users by email of changes to this Privacy Policy.

Contact Information

If you have any questions, concerns, or complaints, you can contact the Board of Directors, CLICK HERE.

Physical address: 2278 Snyder’s Rd E, Petersburg, ON N0B 2H0, CANADA

Mailing address: P.O. Box 37035, Stanley Park Mall PO, Kitchener ON. N2A 2H0, CANADA

>>>>TERMS UF USE<<<<<

Welcome to the Waterloo County Revolver Association (“WCRA”)’s Internet site (referred to as the “Site”). WCRA is referred to herein as “we,” “us,” or “our”.

PLEASE READ THESE TERMS AND CONDITIONS OF USE CAREFULLY BEFORE USING THIS SITE.

By using this Site, you signify your agreement to these terms and conditions of use. If you do not agree to these terms and conditions of use, please do not use this Site. We reserve the right, at our discretion, to change, modify, add, or remove portions of these terms and conditions of use at any time. Please check these terms and conditions of use periodically for changes. Your continued use of this Site following the posting of changes to these terms and conditions of use constitutes your acceptance of those changes.

Privacy

The use of this Site is subject to WCRA’s Online Privacy Policy described above.

WCRA’s Rules

Visiting as a guest, applying for, or becoming a member of the WCRA is subject to the rules, terms, and conditions outlined in the WCRA’s Rules (LINK TO RULES).

Linked Web Sites

As a service to visitors to this Site, we may include links to other web sites over which we have no control. WE MAKE NO ENDORSEMENTS, WARRANTIES OR REPRESENTATIONS OF ANY KIND WHATSOEVER REGARDING THOSE OTHER WEB SITES, INCLUDING THE PRODUCTS, SOFTWARE, MATERIALS, SERVICES, CONTENT OR ACCURACY OR APPROPRIATENESS OF CONTENT ON SUCH OTHER WEB SITES. YOUR DECISION TO ACCESS ANY SUCH OTHER WEB SITES SHALL BE ENTIRELY AT YOUR OWN RISK AND DISCRETION. We reserve the right to disable links to and from this Site.

Disclaimer and Limitation of Liability

THIS SITE AND THE INFORMATION OR MATERIALS CONTAINED THEREIN ARE PROVIDED “AS IS” WITHOUT ANY REPRESENTATIONS, WARRANTIES OR COVENANTS OF ANY KIND, EITHER EXPRESS OR IMPLIED. TO THE FULLEST EXTENT PERMISSIBLE PURSUANT TO APPLICABLE LAW, WE DISCLAIM ALL WARRANTIES OR CONDITIONS, EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. WE DO NOT WARRANT THAT THIS SITE OR THE SERVERS THAT MAKE MATERIAL AVAILABLE WILL BE OPERABLE, UNINTERRUPTED, VIRUS FREE OR ERROR FREE, OR THAT DEFECTS WILL BE FOUND OR CORRECTED. WE ALSO DO PROVIDE NO WARRANTY REGARDING THE ACCURACY, TIMELINESS, AUTHENTICITY, COMPLETENESS OR RELIABILITY OF ANY INFORMATION, CONTENT, SERVICE OR OTHER MERCHANDISE PROVIDED THROUGH THIS SITE.

YOU ACKNOWLEDGE AND EXPRESSLY AGREE THAT USE OF THIS SITE IS AT YOUR SOLE RISK AND DISCRETION. YOU AGREE TO INDEMNIFY US AND HOLD US AND OUR DIRECTORS, OFFICERS, EMPLOYEES, AGENTS AND REPRESENTATIVES ABSOLUTELY HARMLESS FROM ANY CLAIM ARISING FROM OR IN ANY WAY CONNECTED TO YOUR USE OF THIS SITE, INCLUDING YOUR POSTING, UPLOADING OR SUBMITTING MATERIALS OR CONTENT TO ANY FORUM OR TO THIS SITE OR YOUR FAILURE TO COMPLY WITH THESE TERMS AND CONDITIONS OF USE. IN NO EVENT WILL WE OR OUR DIRECTORS, OFFICERS, EMPLOYEES, AGENTS AND REPRESENTATIVES BE LIABLE TO ANY PARTY UNDER ANY CIRCUMSTANCES FOR ANY INDIRECT, INCIDENTAL, SPECIAL, OR CONSEQUENTIAL DAMAGES OR LOST PROFITS THAT RESULT FROM YOUR USE OF, OR YOUR INABILITY TO USE, THIS SITE OR MATERIALS OR FUNCTIONS ON THIS SITE, EVEN IF WE HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. IN NO EVENT SHALL OUR TOTAL LIABILITY TO YOU FOR ALL DAMAGES, LOSSES, AND CAUSES OF ACTION (WHETHER IN TORT, NEGLIGENCE, STATUTE, CONTRACT, COMMON LAW, EQUITY OR OTHERWISE) EXCEED THE AMOUNT PAID BY YOU TO US, IF ANY, FOR ACCESSING THIS SITE, APPLYING FOR MEMBERSHIP, OR BECOMING A MEMBER.